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The layout, printing, envelopes and postage all need to go into your budget. There are, of course, additional ways you can promote the event – word of mouth, bulletin boards, phone committee, club or company newsletter, posters. If your event will be open to people outside your organization, you might try using the publicity channels of other related groups, companies, schools, etc., as well as your own. Have a “brainstorming session” with your committee, if you have one, to think of all the ways you can get the word out.
One of the reasons you will benefit in the budget by hiring a catering staff is because you do not have to pay full price for the ingredients to your meals. You want to serve something that is impressive and good tasting, but what you do not want to do is to pay for it out of your grocery store’s aisles. It will cost considerably less if a professional buys the top quality ingredients they need as professionals. You’ll get the lower costs nearly instantly evident in the budget.
One can look for event hire to create special themes for your parties. If it is a birthday of your kid, you can think of a dress code with a theme like cartoons, circus, fancy dress and many others. With the help of a Party hire one can plan any of your party at exotic places of your choices. You can plan your party at roof top, beaches, and other desired places. Party hire help you to have the most special way to plan the occasion. You may incorporate your own ideas as well and plan for the best of all.
Giving away door prizes or raffle prizes should not be held until after the entertainment or main speaker. Perhaps it’s an inducement for your guests to stay until the end.
Timing: If you are planning an outdoor marriage, the weather issue is very vital. What weather conditions are expected in your area in different times of the year? The best times to be wedded outdoors are the months of the summer and spring.
As mentioned earlier, most organizations assign only the head table, and the rest of the attendees are left to sit where they wish. Some groups insist on drawing pictures of the tables on a sheet of paper, numbering them, and then assigning people to specific tables.