Once you’ve gone through the above checklist and identified a reputable Caterer that can fulfill your requirements, it’s time to get into the specifics and get a quote.
Determine your budget. A catering service can be very expensive if you are not careful. Ask yourself whether food and drinks are the main highlight of your event. Is your event a networking sit-down dinner? Or is it a product or service presentation with buffet for your guests? Next, you also need to ask yourself how many guests are coming for your event. Most caterers charge by head count. Always note that about 5 to 10 percents of the people who have registered for the event will not turn up on the actual day. This will prevent you from ordering too much food.
The layout, printing, envelopes and postage all need to go into your budget. There are, of course, additional ways you can promote the event – word of mouth, bulletin boards, phone committee, club or company newsletter, posters. If your event will be open to people outside your organization, you might try using the publicity channels of other related groups, companies, schools, etc., as well as your own. Have a “brainstorming session” with your committee, if you have one, to think of all the ways you can get the word out.
How do you find that kind of entertainment? Again, watch out for the well-meaning friend. Sometimes hiring a friend of a friend who tells jokes or plays the banjo can put a wet blanket on the evening if they don’t live up to your expectations.
Party hire for the day-Depending on where you are having the party, you may require some event hire equipment. This could include things like a big marque for your backyard. Marques are great as they provide shade from the sun on hot days and shelter from the rain. It also creates a wonderful outdoor room you can decorate and entertain guests for the day. Tables and chairs are also very important to consider. You will want to make sure that you have an ample amount of tables for food and drink serving and enough chairs to make sure everyone can be seated if they want.
The vast majority of banquets have certain people assigned to sit at the head table while everyone else may sit where they wish. If you choose to have a head table, you should make small place markers for those assigned to sit at the head table, and don’t forget to discuss table arrangements with the facility.
And it works on ‘big’ stuff too. I’ve been guiding people through the process on issues like weight loss, money stress, cold calling angst, and personal resilience. There’s an awful lot of shifting and groovy stuff happening.
Keep in mind your food choice specially when you have visitors with particular dietary conditions. You may have attendees having special low-carb or maybe higher protein diet plans. Maybe, certain might have diabetes or perhaps allergic reaction. You have to bear this in mind when selecting the variety of meals for everyone. For you to be safe, make sure to put dairy as well as gluten-free food. You cant ever get it wrong with veggie food not to mention salads to boot. Be sure to try each and every meal prior to when you approve them.