How about a comedian-magician who uses a member or two of your group and does some hilarious bits of business and audience participation magic tricks – 30 or 40 minutes of non-stop laughs!
Probably the most traumatic thing that could occur is that you planned the entire event and then no one came. If it’s a company party and the food, entertainment, drinks and dancing are all free, I don’t think you will have a problem, as long as you let everybody know when and where and that it’s Free!
Party planning can be an expensive business, so it pays to be disciplined with your budget. If you know from the very beginning how much you can spend, you can find a company to provide a great event within your budget. The problems arise when you ignore your budget and get seduced by an idea that you can’t afford. You’ll end up having to cut back and the event will be less successful. Compare quotes from several companies before you begin and consider value as well as bottom line cost. It is not just about how much the event will cost, but how much you will get for your money.
So you’ve booked the marquee for your big day. Well done. But I’m afraid that’s only the start of it. When organising your next wedding, business launch or public event, spend a little bit of time thinking about what new angles the event hire of a few extra accessories can bring.
The layout, printing, envelopes and postage all need to go into your budget. There are, of course, additional ways you can promote the event – word of mouth, bulletin boards, phone committee, club or company newsletter, posters. If your event will be open to people outside your organization, you might try using the publicity channels of other related groups, companies, schools, etc., as well as your own. Have a “brainstorming session” with your committee, if you have one, to think of all the ways you can get the word out.
Timing: If you are planning an outdoor marriage, the weather issue is very vital. What weather conditions are expected in your area in different times of the year? The best times to be wedded outdoors are the months of the summer and spring.
Does the Caterer provide their own waiting staff? Are the staff experienced in the style of event you are planning? Will they be professionally attired? Will the staff take care of everything from delivery and preparation to waiting and cleaning up afterwards?