You need a specific theme for your occasion. Is your event occurring inside of a hall or outside? Do you need specific decors like for example centerpieces, flowers, and candelabras? Take into account the table set up too. What specified shade and type of tablecloth and napkin do you need? Will you require a certain kind of stemware along with silverware?
By the way, the facility may ask you for a deposit and guarantee. If you guarantee 200 people, you will have to pay for 200 dinners even if only 175 show up. Generally, a facility is prepared to serve about 10%25 more people than you guarantee. So it makes sense to guarantee a lesser number than you expect. Even some of those who told you absolutely they would be there, maybe even gave you a deposit, don’t show for one reason or another.
How do I know it’s so awesome? As preparation for interviewing a Virtual Assistant to join my team, on the trip to Sydney, I made a list of all things I love to do in my business, and all the things I loathe – things that I avoid like the plague, even though I know these tasks will dramatically shift the end results in my business by thousands of dollars per month.
If you’re an artist, great! You can create the flyer yourself. If not, maybe someone in your group is and they can help you. Otherwise, you need to “rough it out” the way you’d want it and take it to a graphic artist to do the “camera-ready copy” for you, then off to a printer to print however many you’re going to need. How many you need will depend on how you’re going to distribute them.
They can have their pictures taken with them and without and then do something funny at the ceremony or reception like all put them on at the same time during the ceremony. They are also great for outdoor events. It can block the sun or perhaps a tear in a tough man.
The fun has no end; to your surprise these are great for event hire. They supply everything for a fee which is very reasonable. In fact you also have an option to cancel the booking if your event has been postponed. If the cancellation is done with 14 days of notice time then you are not charged else you have to pay a nominal cancellation fee. The cancellation fee is usually 10%25 of the total amount.
There are as many ways to handle this as there are ways to promote the event. If you have to lay out funds ahead of time (which is usually the case), it is good to get as much money as you can up front. Pre selling your tickets will help you do that. Of course, your publicity must state your requirements and deadlines. This also will help you get a handle on how many are going to attend. Remember though, that there will still be some last minute cancellations and additions, so stay flexible.